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Admissions Process

The First Steps - Your Visit and Interview: Carlthorp requires students to be five years of age by September 1st of the year they enter. Parents who wish to apply for their children’s admission to Carlthorp School should click here to fill out an inquiry form, then call (310) 451-1332 to set up an individual school tour and interview. Carlthorp is one of the few independent schools that will allow you to visit and interview early, so there is no need to wait until the last minute if you know you are interested in our school. You can always come back and see us again later in the application process. At the conclusion of your initial visit and interview, you will have access to our online application.

Admissions Next Steps:
  At the conclusion of your interview, you will be given an admissions packet, which will explain the next steps in our process. Our online application will ask for information about your child and your family, a copy of a birth certificate or passport, and two letters of recommendation. It will also request a current family photo (optional). The application will include a form requesting permission to access your child’s current school records and other relevant student information. Once Carlthorp School has received your completed application, you will receive an email acknowledgement inviting you to participate in the next steps of our process.

Readiness Evaluation: A basic readiness evaluation is a routine part of Carlthorp School’s application process for every candidate. This evaluation takes place on a Saturday morning at the school. You should plan to be here with your child for approximately an hour and a half. Please don’t let this process make your family or your child apprehensive; the day will be warm and comfortable for everyone. The week before your evaluation day, we will send an email outlining the plan for your visit so that you can answer any of your child’s questions about how the process will unfold. Shortly after you arrive, our experienced faculty members will take your child into a classroom setting along with a small group of peers, while our Head of School, Associate Head of School, and the Director of Admissions will give a presentation in the library for you. The evaluation is just one of the opportunities we have to get to know your child. Aside from the evaluation day, it is possible that a member of the Admissions Committee will visit your preschool to observe your child in the familiar setting of his or her own classroom. It is important to know that children who have not been observed at their preschool are often admitted to Carlthorp. Also, there is no one “feeder” preschool to Carlthorp; the 2017 kindergarten class was selected from twenty-one different preschools and thirteen different zip codes!

Prospective Parent Coffees:
 Following the evaluation day, plan to attend one of our Prospective Parent Coffees. These panel discussions showcase our wonderfully experienced  kindergarten teachers, current parents, administrators, and our animated 6th grade students who will tell you in their own words anything you want to know about our school. You will be sent an email allowing you to select a date to attend one of these Coffees. Please plan to come prepared with questions.

Applications for Grades 1-6:
 If your child is applying for a grade other than kindergarten, our process begins after November 1st. Please plan to visit between November and February of the year preceding your child’s desired entrance to school. Once an application is on file, we will notify you when we know we have an opening in the appropriate grade. At that time, you will bring your child in for a tour of the school and a readiness evaluation. Before meeting your child, we will need you to notify their current school that we will be contacting them for official school records.

Sibling Policy – Because we recognize the benefits of having children from the same family attend the same school, sibling applicants are given priority consideration. However, siblings must individually meet our admissions criteria; an offer of admission is not guaranteed.

Surviving the Admissions Process – We understand that the application process can be stressful for your family, but please know that everything tends to work out in the end. We hope you will enjoy your time at every school you visit, and trust that your child is likely to have a wonderful educational experience, wherever he or she enrolls.

We thank you for your interest in Carlthorp School, and we look forward to your visit!